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An adult hand placing a brass key into a child’s open hand
Ownership

Yours, completely.

The code, the data, the domain and the brand. Everything we build for you is handed over, and stays yours whatever happens.

What you own

Four things that are yours, not rented.

Most school software is rented by the year. Yours is built for you and handed over, piece by piece.

A university IT manager and a colleague walking down a campus corridor
  • admissions/
  • students/
  • report-cards/
  • fees-and-payments/
  • your-own-rules/
  • Handed over to you
01

The code

The complete software we build for you is handed over: every screen, every report and every rule we wrote to fit the way you work.

  • Full source code handed over
  • No licence fees to keep using it
  • Yours to change and extend
A librarian closing a drawer in a school records room lined with folders
  • Student recordsYours
  • Marks and report cardsYours
  • Invoices and receiptsYours
  • Payroll and leaveYours
  • AttendanceYours
02

The data

Every student record, mark, invoice and payslip lives in your own system, never pooled with another institution’s.

  • Export everything, any time
  • Never shared or sold
  • Kept apart from every other institution
A principal and two teachers standing proudly outside their school, one holding a key
For exampleportal.yourschool.edu[email protected]
03

Your domain and email

Your system lives at your own web address, and messages to families go out from your own email address. Parents see your name, not ours.

  • Your own web address
  • Email from your own domain
  • Your name on every message
A school principal standing calmly on the front steps of her school in the morning sun
Your institutionYour colours
04

Your brand

Your name, your crest and your colours across the system. It looks like your institution because it is.

  • Your crest and colours
  • Your name on report cards and receipts
  • One look across every screen
Hosted your way

We run it, or you do.

Choose where your system lives. Change your mind later and we help you move it.

A school IT technician standing beside the server rack in the school’s own server room
A support engineer wearing a headset, smiling during a call in a bright office
Hosted by HylenOn your own serversDrag to compare

Hosted by Hylen

We run it for you on dedicated infrastructure, on your own domain.

  • Setup, security and backups
  • Updates and monitoring
  • Support from the people who built it

On your own servers

We install it on your servers or your own cloud account, and hand it over.

  • Installation and handover
  • Training for your IT team
  • Support and updates when you want them

Switch later

Start with us and move to your own servers, or the other way round. Your code and your data move with you.

A smiling schoolgirl holding out a brass key in a sunlit school courtyard
No lock-in

Nothing keeps you here except good work.

  • 01

    Export everything, any time

    Your records come out in everyday formats such as CSV and PDF whenever you need them.

  • 02

    No kill switch

    There is no switch on our side that turns your system off. If we disappeared tomorrow, it would keep running.

  • 03

    No rising rent

    You are not renting software, so there is no yearly price to climb. What we build is yours.

The handover pack

  • Source codeEvery line, in a repository you control.
  • DocumentationHow it is built, how to run it and how to change it.
  • Administrator accessThe top-level keys: users, roles and settings.
  • Your dataA full export of every record.
  • TrainingFor your administrators and your IT team.

Prepared by our team and handed over when your system goes live.

Privacy by design

Your records are never pooled with anyone else’s.

Each institution’s system keeps its records apart. Nothing is shared or sold, and the tools to protect people’s data are built in from the start.

A young boy whispering into his mother’s ear as they sit together outdoors
Your institutionOther institutions

Data-protection tools, built in

  • 01

    Data export

    Export a person’s records, or everything, whenever it is asked for.

  • 02

    Deletion

    When you ask, your institution’s data is deleted in full.

  • 03

    Subject requests

    Log and answer requests from people asking what you hold about them.

  • 04

    Retention rules

    Decide how long each kind of record is kept.

  • 05

    Roles and permissions

    Staff see only what their role needs; teachers see their own classes.

  • 06

    Audit log and two-step sign-in

    See who did what and when, and protect every account with a second step.

Partnership

Handover is not goodbye.

When you need something new, we build it with you. When your own developers want to, they build on it too, alongside us or on their own.

  • Support from the people who built it
  • New features whenever you are ready
  • Your developers can work alongside ours
Two students kneeling on a campus lawn, planting a young tree together
Our teamYour developers
  1. Our team: Your system goes live
  2. Our team: A new fee report
  3. Your developers: Your own dashboard
  4. Our team: Boarding and meals
  5. Your developers: A link to your website
  6. Our team: Whatever comes next
How we quote

Quoted per build, never per head.

Every institution is different, so every build is quoted on its own. After a first conversation we send a clear written proposal with the scope, the stages and the price. No usage-based fees, no surprise renewals.

Questions

What ownership means in practice.

Who owns the code?

You do. When we hand over your system, the software and its source code are yours to keep, change and use for your institution however you like.

What is in the handover pack?

The source code, documentation on how it is built and run, administrator access, a full export of your data, and training for your administrators and IT team.

Can we move hosts later?

Yes. Start hosted by us and move to your own servers later, or the other way round. We help either way, and your code and data move with you.

What if Hylen disappears?

Your system keeps running. You have the code, the data and the domain, so any capable team can look after it.

Is our data ever shared with other institutions?

No. Your records live in your own system, apart from every other institution, and are never shared or sold.

Can our own developers extend it?

Yes. Your team can build on it directly, or work alongside ours.

How long does a build take?

It depends on what you need. Most institutions start using the first parts within weeks, and the full system arrives in stages.

School gates standing wide open onto a tree-lined road at sunrise

The keys are waiting.

Tell us how your institution runs. We will build the system, and hand it over to you.