Hostels
Rooms and beds, allocation in bulk, roll-calls, exeats and a visitors log.
For colleges
From workshop to workplace.
Technical, vocational, teacher-training, health, business and agricultural colleges. We build the system your college runs on, from intake to industry, and hand you the keys.
The path
One line from first application to first job.
Every student follows a route through your college. Your system should follow it with them, station by station.
- 01
Intake
Online applications with documents and saved drafts, review and offers, waitlists, and enrolment that opens the student’s record.
- 02
Programmes and cohorts
Your programmes, modules and cohorts, set up the way your college really runs them. We build this part to your structure.
- 03
Practicals and assessment
Theory and practical marks graded against your own boundaries, exam timetables and papers, and results every lecturer can trust.
- 04
Industry placement
Placement hosts, supervisors and logbooks signed off week by week. Built around the way your college places students.
- 05
Certification
Results with QR verification, and the certificates and clearance your awarding rules ask for, built to match them.
- 06
Alumni
Every graduate stays on record with your college, ready for the next reunion, reference or return to study.
Admissions, grading, results, fees, hostels and payroll are already part of the system. Programmes, placements and certificates are built to your own rules.
Collaborations and partnerships
A college is the company it keeps.
Employers, sponsors, awarding bodies and partner institutions all have a stake in your students. We build every one of those relationships into your system.
Your college
Industry partners
Agreements, contacts and the programmes each partner helps shape, on one shared record.
Employers and placement hosts
Who hosts which students, for how long, and whose supervisor signs each logbook.
Sponsors and bursary funders
Sponsored students, bursaries applied to their fees, and clear statements for the people who pay.
Awarding and government bodies
Registers and returns prepared in the format each body asks for, from records you already keep.
Partner colleges and universities
Credit transfer and articulation routes, so a student’s results travel with them to the next step.
Community projects
Outreach, service learning and the students who give their time, all counted and remembered.
Built to your agreements. If your college does it, we can build it.
Student life and welfare
Looked after, on and off the timetable.
Students live, eat and grow at your college. The people who care for them work from the same record.
Meals
Menus planned ahead, dietary needs respected, and who ate recorded at every sitting.
Health
Sick-bay visits, health profiles, vaccinations and medication records.
Safeguarding
A confidential place to record concerns, disclosures and counselling, and follow each one up.
Discipline
Incidents logged with severity, action and follow-up, next to every achievement worth recognising.
Student finance
Fees, sponsors and bursaries, settled.
Fee structures term by term, bursary and scholarship discounts, instalment plans, invoices and receipts anyone can verify, reminders on schedule and arrears at a glance. Statements for sponsors who pay directly are built in when you need them.
Student statement
- Term feesPublished
- Bursary discountApplied
- Instalment 2 of 3Scheduled
- Part paymentRecorded
- ReceiptVerifiable
Staff
For the people who teach the trade.
Lecturers, instructors, wardens and the office team behind them: one place for their records, their pay and their time.
- 07:45
Lecturer records
Profiles, documents and departments, kept current for every member of staff.
- 09:00
Attendance and reviews
Staff attendance with trends, performance reviews and a fair record of every case.
- 13:30
Leave
Requests, approvals and balances, without a paper form in sight.
- 17:00
Payroll
Allowances, deductions and payslips your staff open themselves.
Ownership
Turn the key. The system is yours.
No rented software and no one else’s name on your portal. Your college owns the system, the code and every record in it.
- Your own domainStudents, staff and partners sign in at your college’s own address.
portal.yourcollege.ac - Your own emailOffers, statements and notices leave from your college’s mailbox.
[email protected] - Hosting you chooseWe host it for you, or it runs on your own servers. You can change your mind later.
Hylen or on-site
What changes on intake day.
Questions colleges ask
Before you build.
Can you build around our programmes and intakes?
Yes. We start from how your college is organised: your programmes, modules, cohorts and intake dates. Admissions, assessment, results, fees and hostels are already part of the system, and we build the rest to your structure.
Do you handle industry placements and logbooks?
We build placements around the way your college runs them: host employers, supervisors, placement periods and logbook sign-off. You tell us the process, we build it into your system.
Many of our students are sponsored. Is that covered?
Bursary and scholarship discounts, instalment plans, invoices and verifiable receipts are already in the system. If sponsors pay you directly, we build their statements in too.
Will the system carry our college’s name?
Yes. It runs on your own domain, sends email from your own address and carries your name and colours. Students and partners never see ours.
Where is our data kept?
Wherever you choose. We can host it for you, or it can run on your own servers. Either way the data and the code belong to your college.
What happens when we open a new programme?
The system grows with you. Because you own it, adding a programme, a department or a new kind of partnership is a change to your system, not a new contract.
Build the college system you keep.
Tell us how your college runs, from the workshop to the workplace. We will build it on your own domain and hand you the keys.